The Ribbon hasn't changed a great deal from Outlook 2013. But it still works in the same way, and you'll find most of the commands in the same locations as in Outlook 2013. The newer Ribbon is smaller than it was in Outlook 2013, the title bar now is blue rather than the previous white, and the text for the Ribbon tabs (File, Home, Send/Receive, and so on) is a mix of upper- and lowercase rather than all caps. The Ribbon in Outlook 2016 has a flattened look that's cleaner and less cluttered than in Outlook 20. If you need a refresher, see our Outlook 2010 cheat sheet.

Because the Ribbon has been included in Office suite applications since Office 2007, we assume you're familiar with how it works. The Ribbon interface in Outlook 2016 hasn’t changed much compared to earlier versions. Share this story: IT folks, we hope you'll pass this guide on to your users to help them learn to get the most from Outlook 20. If you’re using Outlook 2016, some screens may look slightly different. Note that the screenshots shown in this article were taken in Outlook 2019. Near the end are tips for Outlook 2019 only, and then we wrap up with handy keyboard shortcuts for both versions. Most of the tips in this article apply to both Outlook 2016 and Outlook 2019 for Windows.

See our separate Outlook for Microsoft 365 cheat sheet to learn about all its latest features. In Microsoft 365/Office 365, Outlook has all those features, plus several more. This cheat sheet gets you up to speed on the features that were introduced in Outlook 2016 and Outlook 2019, the perpetual-license versions of Outlook included with Office 2016 and Office 2019, respectively. (For more details, see “ What are the differences between Microsoft Office 2019 and Office 365?”)

When you purchase a perpetual version of the suite - say, Office 2016 or Office 2019 - its applications will never get new features, whereas apps in an Office 365/Microsoft 365 subscription are continually updated with new features. Microsoft sells its Office suite of productivity apps under two models: Individuals and businesses can pay for the software license up front and own it forever (what the company calls the “perpetual” version of the suite), or they can purchase an Office 365 or Microsoft 365 subscription, which means they have access to the software for only as long as they keep paying the subscription fee.

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